Email Signature Generator

Why Your Email Signature Matters

A professional email signature serves as your digital business card. Every email you send is a branding opportunity. A well-designed signature builds credibility, provides contact information at a glance, drives traffic to your website or social profiles, and reinforces brand consistency across your team.

What to Include in Your Email Signature

• Full name — First and last name, clearly readable
• Job title & company — Your role and organization
• Contact details — Phone number, email (yes, in the signature too)
• Website URL — Clickable link to your site
• Social media icons — LinkedIn is essential for professionals
• Profile photo — Increases trust and recognition (optional but recommended)
• Company logo — Reinforces brand identity

Email Signature Design Best Practices

• Keep it under 650px wide — most email clients have limited viewport width
• Limit colors to 2–3 that match your brand palette
• Use web-safe fonts (Arial, Helvetica, Times New Roman, Georgia)
• Include alt text for images — many clients block images by default
• Keep total file size under 50KB to avoid spam filters
• Test in multiple email clients: Gmail, Outlook, Apple Mail

Installing Your Signature in Gmail

Gmail Settings → See All Settings → General → Signature → Create new. Paste your HTML signature in the rich text editor, or switch to "HTML view" if available. Save changes and compose a test email to verify appearance.